28 Sustainability governance structure Over the years, we have built a culture where the tenets of sustainability have become intrinsic to our being. This has been made possible by the guidance of our leadership and the continuous efforts of our people. We have a three-tier-structure comprising Sustainability Governance Council, Sustainability Cell - Corporate and Sustainability Cell - Site that develops and oversees the enforcement of the sustainability mandate at Sai Life Sciences. Our Sustainability Governance Council is responsible for integrating sustainability matters into business strategy and decision-making on critical matters. The council formulates policy and strategy for incorporating sustainability practices across all business functions. It oversees sustainability performance of the organization, progress against the targets and suggests improvements. The council comprises Board of Directors, CEO, COO and CFO. The existing committees of organization governance i.e. CSR, Audit & Risk committee have been inducted in the governing council. Sustainability Cell – Corporate is responsible for tracking and reporting sustainability performance and initiatives against targets. The corporate cell is headed by COO and comprises all functional heads. It meets on half-yearly basis and Senior Vice President - HSE & OE are the coordinator for the meeting. The cell’s primary function is to assist the Governance Council in developing recommendations in connection with its strategy, standards, processes, and approach to environmental, social and governance matters that could affect the business activities, assets, performance and reputation of the company and for the company’s ongoing sustainable development. Sustainability Cell – Site is responsible for collation & reporting of sustainability data, tracking of performance and driving sustainability initiatives at respective sites. The site-specific cell is headed by respective plant head/in charge. Sustainability Governance Council Sustainability Cell - Corporate Sustainability Cell - Site Board of Directors, CEO, COO and CFO Headed by COO, coordinated by Senior Vice President - HSE & OE Headed by Plant Head / Incharge Ethics and integrity Code of Business conduct and Ethics Our Code of Conduct and Ethics Policy outlines a set of rules and principles that are binding for all Directors, employees to conduct business with highest standards of professional ethics and integrity. We ensure compliance with all applicable laws, rules and regulations and strive to promote honesty in conducting business. The code forbids bribery and corruption, disclosure of confidential information, embezzlement, the misappropriation of corporate assets, as well as violations of data privacy. Anti-corruption and Bribery We maintain a zero-tolerance stance towards all forms of corruption and bribery. Our code of conduct mandates strict adherence to all applicable laws and regulations related to anti-corruption and bribery. We stand firm against possible corruption by always being truthful, accurate, cooperative, and courteous when dealing with government or regulatory agency officials during business. Violations of our anti-corruption laws will lead to disciplinary actions, ranging from warnings to termination, depending on the severity of the offense. Anti-Money Laundering We are committed to comply with all laws that prohibit money laundering or financing for illegal or illegitimate purposes. “Money laundering” is the process by which persons or groups try to conceal the proceeds of illegal activities or try to make the sources of their illegal funds look legitimate. We always ensure that our business is conducted with reputable vendors and customers, for legitimate business purposes, with legitimate funds. Grievance Redressal Our Grievance redressal policy provides an avenue for employees to voice concerns and report grievances related to workplace issues, interpersonal conflicts, alleged discrimination on race, color, age, sex, gender, religion, nation origin, marital status or disability or any other matter affecting well-being or work performance. A complaint/suggestion box is provided at each location to anonymously receive complaints for employees. Grievance redressal committee is in place to ensure fair and unbiased resolutions are provided within defined timelines. Vigil Mechanism Policy We are committed to develop a culture where it is safe for all employees to raise concerns about any poor or unacceptable practice and any event of misconduct or violation of law in force. Vigil Mechanism provides a channel to the employees to report concerns about violation of the Code of Conduct. Such incidents are routed through the ethics committee for investigation and providing timely resolutions.
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